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   :: FINANCIAL STATEMENT FOR THE YEAR ENDED SEPT. 30, 2012 
 
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HARTLEY COLLEGE PAST PUPILS ASSOCIATION OF CANADA & USA

FINANCIAL STATEMENT FOR THE YEAR ENDED SEPT. 30, 2012
BALANCE SHEET
  NOTE 2012 2011 2010
ASSETS        
CASH IN HAND & BANK 1 1,540.37 6,199.41 7,699.11
TERM DEPOSIT WITH TD BANK   25,500.00 25,811.96 25,811.96
ACCOUNTS RECIVABLE  2 260.00 60.00 0.00
PREPAID EXPENSES 3 545.00 1,120.00 525.00
INVENTORY -MUGS   400.00 400.00 561.30
TOTAL ASSET   28,245.37 33,591.37 34,597.37
         
FUNDS AND LIABILITIES        
ACCOUNTS PAYABLE AND ACCRUALS 4 1,068.53 907.67 273.00
LIFE MEMBERSHIP FUND 5 23,000.00 22,500.00 21,900.00
PRESENT COLLEGE NEED FUND   0.00 0.00 2,387.87
ATPUT NAVA FUND 6 1,288.75 19.38 519.38
KAURNANITHY FUND   40.82 40.82 1,800.00
C.P.THAMOTHIRAM FUND   0.00 0.00 2,000.00
PICNIC CONTRIBUTION C/F 7 391.54 437.02 419.69
FUND RAISED FOR LAND PURCHASE 8 1,066.96 0.00 0.00
OTHER SOCIAL FUNDS 9 0.00 1,437.37 437.37
TOTAL FUND   25,788.07 24,434.59 29,464.31
         
         
OPERATING SURPLUS B/F   8,249.11 4,860.06 2,488.41
TRS TO HATRTLEY TRUST 10 -8,000.00    
OPERATING SURPLUS FOR THE YEAR   1,139.66 3,389.05 2,371.65
TOTAL OPERATING SURPLUS   1,388.77 8,249.11 4,860.06
TOTAL LIABILITY   28,245.37 33,591.37 34,597.37
         
Treasurer        
N. Navaneethan        
         
Auditor's Report        
To the members of Hartley College Past Pupils Association Canada & USA  
We have examined the financial statements of HCPPA Canada & USA as of   
September 30, 2012 and the activities of the year then ended. Our responsibility 
is to express an opinion on these financial statments based on our examination
         
In our opinion these financial statements present fairly in all material respect the
financial position of the association as of September 30, 2012 and the results of its
operation for the year then ended.        
         
V. Jayaraman        
N. Mylvaganam        
Auditors        
         

 

STATEMENT OF OPERATIONS FOR THE YEAR ENDED SEPT. 30, 2012
STATEMENT OF OPERATION 2012 2011 2010
REVENUE      
AGM & DINNER 2099.90 3,430.43 1,857.49
BENEFIT SHOW 0.00 0.00 995.00
INTEREST ON TERM DEPOSITS 231.62 661.07 603.31
ANNUAL MEMBERSHIP 0.00 10.00 0.00
    2331.52 4,101.50 3,455.80
EXPENDITURE      
GEN. EXPENSES                                                  11 1191.86 712.45 640.15
SOUVENIR AD REVENUE REVERSED 0.00 0.00 0.00
PROVISION FOR DOUBTFUL DEBTS 0.00 0.00 0.00
    1191.86 712.45 640.15
         
OPERATING SURPLUS - THE YEAR 1139.66 3,389.05 2,815.65
LESS DISBURSEMENTS 0.00 0.00 444.00
OPERATING SURPLUS FOR THE YEAR 1139.66 3,389.05 2,371.65
         
INCOME FROM EVENTS 2011 2011 2010
AGM & DINNER        
REVENUE        
  TICKETS & BAR SALE 4710.00 5,112.22 4,035.00
  ADVERTISEMENT 2920.00 2,460.00 1,830.00
  RAFFLE/ OTHERS 0.00 0.00 0.00
    7630.00 7,572.22 5,865.00
EXPENSES        
  HALL, FOOD & LIQUOR 4100.00 2,975.00 3,021.78
  PRINTING 1058.10 750.00 720.00
  MISC/ ENT. EXPENSES 372.00 416.78 265.73
    5530.10 4,141.78 4,007.51
REVENUE OVER EXPENSES 2099.90 3,430.44 1,857.49
BENEFIT SHOW        
REVENUE        
  TICKET SALE     1,445.00
  ADVERTISEMENT     0.00
        1,445.00
EXPENSES        
  HALL      300.00
  PRINTING     150.00
        450.00
REVENUE OVER EXPENSES     995.00

 

NOTES           
           
1 CASH AND BANK          
Cash 400.00   7 PICNIC CONTRIBUTION  
Bank 1,140.37     Balance B/F 496.02
  1,540.37     Contribution in 2012 1,817.00
2 ACCOUNTS RECEIVABLE       less expense in 2012 -1,921.48
Souvenir advertisments 2011 260.00       391.54
        8 LAND FUND 2012  
3 PREPAIDS       M. Atputhanathan 250.00
Advance to Banquet Hall 500.00     Karu Chinniah 1,000.00
Gift cards in hand 70.00     R. Rajezwaran 250.00
Printing dinner tickets  75.00     V. Shanthakumar 500.00
Less advertiseing paid in adv. Karu -100.00     N. Rabindran 200.00
  545.00     C.T. Premraj 100.00
4 ACCOUNTS PAYABLE        S. Sivasothylingam 201.00
Web-team 243.00     Visvaratnam Sivarajah 150.00
Mano Wjayaratnam 137.85     Krish Gunartnam 200.00
Rajezwaran 220.14     Bal on C.P. Thamothiram fund trs. 37.78
Sahadevan 35.05     Balance from other community funds trs. 437.37
Plaque for 2011 130.00       3,326.15
Quality Printers 125.00     Less advance trs to Trust Rs. 300,000.00 -2,259.19
Atputhanathan 7.49       1,066.96
Hartley Miscellany payable  170.00   9 OTHER SOCIAL FUNDS  
  1,068.53     Balance B/F 1,437.37
5 LIFE MEMBERS       Trs to Turst Mr. Vadivel fund per Shathakumar -500.00
Balance B/F 22,500.00     Trs to Land fund 2012 per Sharthakumar -500.00
Navaneethan Navaratnarajah 100.00     Trs to Land fund  -437.37
Nadarajah Sretharan 100.00       0.00
Surenthiran Kanavathipillai 100.00        
Sivarajahsingam Kulainthiran 100.00        
  Sivapragasam Sathasivam 100.00   10 TRANSFERRED TO HARTLEY TRUST  8,000.00
  23,000.00     Trs to General Reserve Fund - interest from this  
6 ATPUT/NAVA FUND       fund to be used for up-keep of computer lab  
Balance B/F 19.38        
  Karu Chinniah 1,000.00   11 GENERAL EXPENSES  
K. Iswara 500.00     Printing 606.11
  1,519.38     Postage, labels and copying 585.75
Less Items purchased for Lab -230.63       1,191.86
  1,288.75        
 
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